How is the cost for copying records determined according to FERPA?

The correct answer states that the calculation for the cost of copying records cannot include labor charges associated with retrieval or search. Under FERPA, institutions may charge a fee for copying records, but they are prohibited from imposing any charges for the labor involved in retrieving or searching for those records. This means that when a student requests copies of their educational records, the fees must only reflect the actual costs involved in materials and duplication, such as paper or printing costs, but not any labor costs.

This policy underscores the intent of FERPA to ensure that students have reasonable access to their educational records without being subjected to prohibitive costs that could limit their ability to obtain their records. By excluding labor costs, FERPA aims to protect students and promote their right to access their information in a cost-effective manner.