How should educational institutions inform parents and students of their FERPA rights?

Educational institutions are required to inform parents and students of their rights under the Family Educational Rights and Privacy Act (FERPA) in a manner that is clear and accessible. Providing this information through a written notice or including it in the school catalog ensures that the rights are formally documented and available for reference. Written communication is advantageous because it can be reviewed at any time, providing clarity about the rights concerning access to and disclosure of student records.

This method aligns with FERPA's intent to guarantee that parents and eligible students know their rights regarding educational records, how to exercise those rights, and the processes for file reviews and dispute resolutions. Offering this information only through personal calls, word of mouth, or solely on a website would not sufficiently ensure that all parties are adequately informed, as each of those methods lacks the permanence and reliability of written documentation.