What action should schools take if they suspect a violation of FERPA?

Schools are required to take a responsible and systematic approach when they suspect a violation of FERPA. Conducting an internal investigation allows the institution to gather facts, assess the situation, and determine the extent of the potential violation. If the investigation reveals that a violation has occurred, it may be necessary to inform relevant authorities, which could include the Department of Education or other regulatory bodies, as well as any necessary internal departments within the school. This action helps ensure compliance with federal regulations and protects the privacy rights of students.

In contrast, simply conducting an audit of all records might be too broad and may not address the specific circumstances of the suspected violation. Notifying students or sending emails to parents could potentially complicate the situation or create unnecessary alarm before the facts are fully understood. Therefore, a focused internal investigation is the most appropriate and responsible course of action to ensure that any issues are handled properly and that students' rights are respected.